The use of key performance indicators (KPIs) is critical to measuring the success of your portfolio projects. KPIs are objective measures that can help you identify progress or setbacks in your project and make decisions accordingly. KPIs can be applied to all aspects of your project, including quality, cost, schedule and customer satisfaction. How to establish key performance indicators to evaluate your portfolio projects ?

1. Performance indicators for portfolio projects

With the increasing complexity of portfolio projects, it is important to have performance indicators to measure their progress and success. Performance indicators are quantitative indicators that can be used to assess the effectiveness and efficiency of projects. The main objectives of a project can be measured using these indicators. Key performance indicators for portfolio projects include return on investment, project duration time, number of people affected, and costs.

Project life cycle performance indicators

To measure the effectiveness of a project, it is important to have several performance indicators. Among them, you will find the performance indicators of the project life cycle.

These will ensure that you have achieved all your objectives. This may be the case, for example, if you have reached the final phase of your project within the time limit.

Project portfolio performance indicators

Before you embark on a project, you need to make sure that you consider all the performance indicators in the project portfolio. This will allow you to know if you should select this project.

Indeed, you must take into account the performance indicators of this project, which will allow you to know if you should integrate it into the project portfolio.

Project team performance indicators

The project team must also be able to intervene on the performance of the project team. To do so, it must be able to provide you with performance indicators.

These performance indicators should not only be project performance indicators. You should also be able to use them for project team performance indicators.

Project management performance indicators

The project management performance indicator allows you to determine whether a project has been well managed. It allows you to know, for example, if you have reached your objective.

This indicator can also help you check if you have reached your budget. This will let you know if you have saved money or not.

Finally, this indicator lets you know how well your project was managed. You can see if you were able to adapt and complete all the tasks.

2. Define key performance indicators

Key performance indicators (KPIs) are quantitative metrics that allow you to track and measure the effectiveness of your marketing efforts. KPIs can be used to measure the overall performance of an advertising campaign, a content strategy or even a product. By defining clear and relevant KPIs, you can not only identify the activities that work best for your business, but also make informed decisions to further improve your business.

Define key performance indicators

One of the most important tasks you need to do in the early stages of your project is to define the key performance indicators. You must also define the key performance indicators for each project you are conducting.

This is how you can get an idea of how the project is progressing. You will also be able to know if you are moving away from your goal or if you are progressing.

Present the dashboard

The use of a dashboard will allow you to easily present your performance indicators. It will allow you to easily ensure that all the data is in line with your objectives and performance.

This will also allow you to be able to compare yourself to your competitors and ensure that you are always able to improve.

Present the report

One of the most important tasks you have as the project owner is to present the report. This is the time when you need to make sure that all other stakeholders are aware of the progress of the project.

You must also ensure that the report is sent to all members of your team as well as the client.

Presenting the balance sheet

In your report, you should present the results of all your projects. This makes it easier to understand the different results.

You should also report on your projects according to different indicators. This will allow you to ensure that your projects are effective.

3. How to define performance indicators for your project portfolio

Defining performance indicators for your project portfolio is critical to measuring the success of your initiatives. Performance indicators are quantitative and qualitative measures that allow you to track and evaluate project progress and results. They are essential to ensure that you achieve your short and long-term goals.

Estimate the duration of projects

When estimating the length of time it will take to complete a project, you should always consider several factors. In particular, you must take into account the complexity of the project and the size of the team carrying it out.

It is also important to consider the experience level of the team. It can be considered more experienced, and therefore more reassuring, if you don't have to worry about losing members.

Identify trends

When you need to define performance indicators on a project portfolio, you should also look at trends. This will allow you, for example, to identify developing problems.

For example, you can look at the failure rates of your projects. If you notice that the failure rate has been increasing for some time, it may be a sign that there is a problem.

Define performance objectives

When defining your performance indicators, you need to make sure that they are consistent with your project portfolio objectives. This will ensure that the results are good and that you achieve your objectives.

Thus, you can define your performance indicators on several levels, such as your project, your activities, your steps or your tasks.

Define quality objectives

When you set quality goals, you should also set performance goals. This will ensure that you meet those quality goals.

This will also ensure that you can identify projects that may not be at the level of quality you expect.

4. Performance indicators for portfolio projects: how to choose them

Performance indicators for portfolio projects are critical to the success of your business. They allow you to measure and track the performance of your portfolio and make strategic decisions to make it more efficient and profitable. But how do you choose the right metrics for your portfolio? In this article, we'll explain how to choose the right performance metrics for your portfolio, so you can measure the success of your projects and make informed decisions. 

Definition of the project portfolio

When you decide to set up a project portfolio, you need to define which projects you want to include in the portfolio. This could be, for example, a project that fulfills a particular function or a project that has a particular value.

It can also be a project that meets a specific need or a project that is carried out by a specific company.

Performance indicators for portfolio projects

For performance indicators to be useful, it is important that you choose the right ones. They should provide you with information on the evolution of your project, on its performance or on its results.

This will allow you, for example, to know if you have reached your goal, if you have been able to improve the result of your project or if you have been able to reduce your production costs.

The importance of the dashboard in the project portfolio

The use of a dashboard is important for all portfolio projectsespecially when there are many projects. It allows you to have a global view of the projects.

You can also use it to evaluate the performance of your projects to ensure they perform better.

Analysis of performance indicators

Analyzing the performance indicators allows you to determine if you have reached your goal. It also allows you to identify areas for improvement.

However, you also need to ensure that the goal is met and that you have identified the causes of difficulties. This allows you to better understand the gaps and correct them.

Performance indicators in relation to project governance

One of the steps in project governance is to choose the performance indicators. This is how you can establish the indicators that are most relevant to your project.

These indicators should be easily measurable and easily verifiable. This will ensure that you have all the information you need and can easily verify that everything is going well.

Conclusion

In conclusion, to optimize the performance of your your project portfolioyou need to find key performance indicators. These will allow you to evaluate the success of your projects and to take the necessary measures to improve their efficiency and profitability. It is important to choose these indicators carefully so that they are as accurate and practical as possible.